Quality and Systems Manager

Would you like to be part of a team dedicated to supporting Indigenous Peoples and local communities? 

Are you eager to contribute to strategies that support climate mitigation, lower deforestation, promote gender equality and help solve long lasting land conflict? 

Yes? Then you are in the right place.

Indigenous peoples and local communities live in more than half of the world´s land area yet they legally own less than 10% of their territories. Securing their land and forest rights enables them to have the cultural and economic independence to thrive and continue to protect systems vital to our global climate, fresh water, and food security. The International Land and Forest Tenure Facility (Tenure Facility) offers grants and technical expertise at the speed and scale required to secure tenure and sustainably manage millions of hectares at risk today. The Tenure Facility works directly with the Indigenous Peoples and local communities and their allies’ ensuring laws on community rights are translated into rights recognition on the ground. It supports them to achieve formal legal recognition of their land and forest rights on maps, in laws, and in the plans and operations of governments and private investors. It works strategically with local, national, and international stakeholders to foster community-level partnership and joint action with governments and the private sector.

The Tenure Facility is an international organization based in Stockholm, Sweden.

The Tenure Facility has a secured multi-year funding and the Secretariat, with 20 staff-members, is therefore looking forward to adding a new Quality and Systems Manager.

Job Description & Overview

The Quality and Systems Manager (QSM) reports to the Chief Operating Officer (COO) and plays an integral role in continuously improving the Tenure Facility’s (TF) operating model to meet the TF long-term objectives through increasingly efficient and effective means. Working closely and acting as a nexus between the Programme and Finance Units, the QSM is the project manager and product owner for the TF digital system for grant and project management (DigiPING) and oversees the effective integration of all relevant workflows, processes, tools, and templates into DigiPING. Responsibilities include engaging TF staff, particularly senior decision-makers, in different phases and activities related to the design, implementation, maintenance and continuous improvement of the TF quality assurance and information systems. The QSM strives for enhanced compliance with donor requirements (e.g., GCF accreditation criteria), while maintaining systems and tools that allow for partner ownership of project design and implementation, in line with approaches such as IPLC-Driven Development.

Responsibilities and tasks

• Responsible for the development, customisation, integration and testing of the DigiPING grant and project management system.
• Coordinate the review, mapping and appropriate description of workflows, processes, tools & templates that can be improved to gain in efficiency, maintaining donor compliance and partner ownership.
• Lead the DigiPING Reference Group comprising relevant staff / focal points from Programme, Finance and Operations.
• Ensure that the grant and project management (DigiPING) system is properly rolled out and is supportive of the TF strategy.
• Develop and maintain a DigiPING user manual / handbook.
• Liaise with relevant decision-makers and staff to ensure proper integration into DigiPING and continuous improvement of the core functions:
  • Project cycle management
  • Grant and donor management
  • Project Controlling
  • MEL
• Responsible for assignment of authorisations in DigiPING, and for maintaining the authorisation structure updated in the system.
• In collaboration with the CPO, MEL Manager and other relevant staff, develop and maintain a Programme Management Handbook with a particular focus on routine descriptions / Standard Operating Procedures (SOPs).
• Responsible for the management of the software support system, problem solving and continued relationship with the system vendor.

Qualifications and requirements

• At least 10 years of professional experience overall, with a minimum of 8 years in management of multiple international programs/projects.
• Advanced University degree in International Development, International Relations, Project Management, or related field.
• Successful track record of project management, implementation, monitoring and reporting.
• Strong analytical and writing skills, including the ability to describe processes, analyse and consolidate quantitative and qualitative data across a wide range of projects.
• Strong interpersonal skills demonstrated by the ability to gain the assistance and cooperation of others in a team endeavour through demonstrated technical leadership.
• Strong communication and conceptual skills.
• Demonstrated ability to produce high-quality written outputs and ability to present in English. Knowledge of Spanish, French, Bahasa and/or Portuguese is desirable,
• Proficient computer literacy.

Preferred characteristics

• Passionate about TF’s mission and ability to promote and communicate the mission and values of the TF to external and internal stakeholders.
• Demonstrates integrity, strives for excellence in her/his work, and has experience of leading others to new levels of effectiveness and programmatic impact.
• Ability to think strategically, anticipate future consequences and trends.
• Technology savvy with experience designing systems, selecting, and overseeing software installations and managing relationships with software vendors.
• A successful track record in setting priorities; keen analytic, organization and problem-solving skills which support and enable sound decision making.
• Ability to travel.

Terms of employment

The position refers to full-time permanent positions with six months’ probation period. Starting date as agreed. Salary by agreement.

Information and application

Further information about the position is provided by Björn Druse, Chief Financial Officer,

+46 76 101 99 05.

Send your application; presentation letter and CV via e-mail to recruitment@thetenurefacility.org latest July 14^th, 2022.