Chief Operating Officer

Would you like to be part of a team dedicated to supporting Indigenous Peoples and local communities?

Are you eager to contribute to strategies that support climate mitigation, lower deforestation, promote gender equality and help solve long lasting land conflict?

Yes? Then you are in the right place.

Indigenous peoples and local communities live in more than half of the world´s land area yet they legally own less than 10% of their territories. Securing their land and forest rights enables them to have the cultural and economic independence to thrive and continue to protect systems vital to our global climate, fresh water, and food security. The International Land and Forest Tenure Facility (Tenure Facility) offers grants and technical expertise at the speed and scale required to secure tenure and sustainably manage millions of hectares at risk today. The Tenure Facility works directly with the Indigenous Peoples and local communities and their allies ensuring laws on community rights are translated into rights recognition on the ground. It supports them to achieve formal legal recognition of their land and forest rights on maps, in laws, and in the plans and operations of governments and private investors. It works strategically with local, national, and international stakeholders to foster community-level partnership and joint action with governments and the private sector.

Tenure Facility is an international organization based in Stockholm, Sweden.

Tenure Facility has a secured multi-year funding and the Secretariat, with at the moment 21 staff members, is looking for a Chief Operating Officer.

Job Description & Overview

The COO reports to the Executive Director (ED), and is part of the senior leadership of the Tenure Facility. The COO will play an integral role in building the new organization and providing leadership to a growing team. The COO will lead all operations (human resources, policy development and implementation, compliance with national laws and contracts, IT), administration, planning and reporting for the TF. In addition, COO will manage good communication and linkages with the Board of Directors, the Advisory Group, the donors and other stakeholders. The COO is the deputy ED in the case of occasional absence of the ED

Overarching responsibilities

Work with the Executive Director and Management Team on all operational and strategic issues as they arise; provide and implement strategic recommendations based on compliance rules, financial analysis and projections, cost identification and allocation, and revenue/expense analysis.
Work with the Executive Director and the Chief Financial Officer on financial innovation and resilience, including engaging the Audit Committee around issues, trends, and changes in the Tenure Facility operating model and operational delivery, in line with the Tenure Facility strategic plan.
Work with the Executive Director and Management Team to establish the Tenure Facility as a highly credible and respected institution among international development institutions.
Provide effective stewardship and compliance of all contracts and commitments of the Tenure Facility by being actively involved in all programs and services.
Ensure that all program activities operate consistently and ethically within the mission and values of the Tenure Facility and abide by donor requirements.
Contribute to the development of the Tenure Facility’s strategic goals and objectives as well as the overall management of the organization.
Serve as the management liaison to the Board; effectively communicate matters related to operations and organizational development at select board of directors and board committee meetings.
Maintain continuous lines of communication, keeping the Executive Director informed of all critical issues.
Assist the Executive Director in fundraising strategy and in effective management of all donor relations.
Contribute to a collaborative and resilient internal working culture for sustained progress on the Tenure Facility’s strategic goals and objectives.

Specific responsibilities, include Operational Management

Oversee administrative functions to ensure efficient and consistent operations as the organization grows.

Define the process and implement the infrastructure/systems needed to support substantial growth over the next years.

• Build and manage effective and streamlined administrative systems, including monitoring of donor requirements, legal, information technology (IT), human resources (HR) including staff capacity building and physical infrastructure.

• Ensure the organization abides by its operational policies, including anti-corruption, procurement and whistleblower policies.

• Lead negotiations with external service providers and implement a robust contracts management, procurement and reporting system

• Participate in preparing and managing Board and Advisory group meetings

• Work with the Chief Finance Officer to remain up to date on nonprofit finance best practices and law regarding Foundations (Insamlingsstiftelse) operations.

Organizational development and learning

• Work with the Executive Director and Management Team in the conduct of strategic planning, organizational development and learning.

• Work with CFO and Management team in preparing and submitting an annual workplan and an operational budget for review and approval, and report accurately on progress made and challenges encountered.

• Work with the Management team in developing and implementing an overall learning strategy that involves inter and intra-institutional reflection and sharing of lessons, practical tools and other products resulting from TF work with partners.

• Lead in the development, approval and implementation of all relevant policies and guidelines for the Tenure Facility

• Work with the Executive Director in the development and implementation of a Fundraising Strategy, exploring other types of financing, ie blended finance

• Lead in the development and implementation of a Private Sector Engagement Strategy

Linking with donors and other stakeholders

• Develop the network of TF stakeholders and donors for further funding.

• Ensure that all donor deliverables are prepared and delivered on time

Team Management

• Work with the ED to establish a culture of high performance, empowerment, collaboration and continuous improvement that values learning and a commitment to quality.

• Grow the TF’s human capital by developing and implementing recruitment, training, and retention strategies, and manage recruitment and training of staff members.

• Establish and monitor staff performance and development goals, assign accountabilities, set objectives, establish priorities, conduct annual performance appraisals, and administer salary adjustments.

• Manage the relationship with the Employer’s Association and any collective agreement

• Work transparently with all external partners including third-party vendors, service providers and consultants and oversee outsourced support; hire and retain support staff as needed.

• Ensure TF is a credible and respected employer, and develop a good team work and working environment at the TF office

• Ensure efficient office management among staff, including meeting structures, information sharing and IT-administration

• As a member of the Management Team, demonstrate leadership in strengthening internal communications with staff at all levels throughout the organization; create and promote a positive and supportive work environment.

Qualifications and requirements

Commitment to the Tenure Facility’s mission and goals
At least 8 years’ professional experience, with a minimum of three years’ working in senior management in non-profit organizations, or related alliances and networks
Advanced degree in fields of public policy, international development, organizational and project management, or related fields
Successful track record in reporting to and communicate with donors, preferably experience with Sida, Norad and other major international bi-lateral donors and private foundations
At least two years’ experience working in Africa, Asia, or Latin America
Fluency in Swedish and English

Competencies

Passionate about the Tenure Facility’s mission and able to promote and communicate the mission and values of the Tenure Facility to external and internal stakeholders
Demonstrates integrity, strives for excellence, and has experience leading others to new levels of effectiveness and impact
Communicates clearly in both writing and speaking, to different kinds of audiences
Ability to think strategically, anticipate future consequences and trends
Exceptional capacity for managing people; a team builder who has experience in scaling up organizations; ability to connect staff both on an individual level and in groups
A successful track record in setting priorities; keen analytic, organizational and problem-solving skills which support and enable sound decision making
Demonstrated ability to deliver results in dynamic work environment

Who are you?

You are a creative, dynamic, curious and talented manager with a problem-solving and flexible attitude. You are a team player and have the ability to work under pressure. You have exceptional cultural awareness, political sensitivity, and strong people skills.

For more information regarding the COO position please contact

Nonette Royo, Executive Director, +46 760665292 or

Björn Druse, Chief Financial Officer, +46 761019950

You are welcome to send your application letter and CV via mail to recruitment@thetenurefacility.org latest July 7th, 2022.