Chief Operating Officer

The International Land and Forest Tenure Facility (the Tenure Facility) is an international financial mechanism established in 2017, with a secretariat in Stockholm, Sweden. The Tenure Facility aims to: (1) scale up implementation of tenure reform policies and legislation; and (2) enable national governments and communities to test new models and strategies and approaches to implement law and policy. The Tenure Facility provides grants and technical assistance directly to Indigenous Peoples’ and local communities’ organizations to support their initiatives in Africa, Asia and Latin America and shares the knowledge, innovations and tools that emerge. Implementing tenure reform contributes to reducing conflict and furthers the achievement of global human rights, food security, sustainable natural resource management and other development goals.

The Tenure Facility has secured multi-year funding and the secretariat is looking for a new Chief Operating Officer replacing an interim COO.

Overview of the position
The COO reports to the Executive Director (ED), and as part of the Senior Leadership of the TF, the COO will play an integral role in building the new organization and providing leadership to a growing team. The COO will lead all operations (HR, compliance, IT), financial administration, planning and budgeting for the TF in addition to providing inputs to strategic planning and organizational growth, linking with donors and other stakeholders. The COO is the deputy ED in the case of occasional absence of the ED.

Overarching responsibilities

  • Partner with the ED to establish TF as a highly credible and respected institution among international development institutions
  • Provide effective stewardship of the TF by being actively involved in all programs and services.
  • Ensure that all program activities operate consistently and ethically within the mission and values of the TF and abide by donor requirements.
  • Contribute to the development of the TF’s strategic goals and objectives as well as the overall management of the organization.
  • Serve as the management liaison to the board and audit committee; effectively communicate and present critical financial matters at select board of directors and committee meetings.
  • Maintain continuous lines of communication, keeping the ED informed of all critical issues.
  • Ensure the continued financial viability of the TF through sound fiscal management and assist ED in fundraising strategy and in effective management of all donor relations
  • Contribute to a collaborative and resilient internal working culture for sustained progress on the Tenure Facility’s strategic goals and objectives

Job functions

Operational Management

  • Oversee administrative functions to ensure efficient and consistent operations as the organization grows.
  • Define the process and implement the infrastructure/systems needed to support substantial growth over the next years.
  • Build and manage effective and streamlined administrative/financial systems, including financial, accounting, internal control, donor requirements, legal, information technology (IT), human resources (HR), and physical infrastructure.
  • Ensure the organization abides by its operational policies, including anti-corruption, procurement and whistleblower policies.
  • Participate in preparing and managing Board and Advisory group meetings

Financial Management

  • Lead in preparing and submitting an annual workplan and an operational budget for review and approval, manage effectively within this budget, and report accurately on progress made and challenges encountered.
  • Ensure that all financial and fiscal processes are followed, including proper and correct accounting in accordance with relevant laws and regulations
  • Lead negotiations with external service providers and implement a robust contracts management and financial management/ reporting system
  • Ensure that finance staff maintains financial record systems in accordance with Swedish accounting rules and monitor the use of all funds.
  • Coordinate the annual audit process, liaise with external auditors and the finance committee of the Board of directors; assess any changes necessary.
  • Oversee the preparation and approval of all financial reporting materials and metrics for donors and Board of directors; prepare and communicate monthly and annual financial statements.
  • Oversee treasury management, banking, grants payment processing, payroll, accounts payable, and procurement.
  • Engage the board around critical issues, trends, and changes in the operating model and operational delivery.
    Team management
  • Partner with the ED to establish a culture of high performance, empowerment, collaboration and continuous improvement that values learning and a commitment to quality.
  • Grow the TF’s human capital by developing and implementing recruitment, training, and retention strategies, and manage recruitment and training of staff members.
  • Establish and monitor staff performance and development goals, assign accountabilities, set objectives, establish priorities, conduct annual performance appraisals, and administer salary adjustments.
  • Manage the relationship with the Employer’s Association and any collective agreement
  • Work transparently with all external partners including third-party vendors, service providers and consultants and oversee outsourced support; hire and retain support staff as needed.
  • Ensure TF is a credible and respected employer, and develop a good team work and working environment at the TF office
  • Ensure efficient office management among staff, including meeting structures, information sharing and IT-administration

Linking with donors and other stakeholders

  • Develop the network of TF stakeholders and donors for further funding.
  • Ensure that all donor deliverables are prepared and delivered on time
  • Give guidance on general and specific questions regarding budgets, disbursement, reporting requirements etc.

Qualifications and experience

  • Proven experience in growing an organization and a demonstrated ability to both lead and build the capabilities of a diverse team.
  • At least 15 years of professional experience overall, with a minimum of five years of senior-leadership experience supervising seasoned staff operating multiple international programs.
  • Undergraduate degree plus an MBA or similar advanced degree.
  • Successful track record in grants management, experience with major international bi-lateral donors and private foundations.
  • Thorough understanding of finance, systems, and HR; broad experience with the full range of business functions and systems, including strategic development and planning, budgeting, business analysis, finance, information systems, human resources, and marketing
  • Prior experience working with similar responsibilities in civil society organizations, or related alliances and networks
  • Extensive professional experience in Sweden and up-to-date understanding of relevant regulations and workplace norms.
  • Fluency in written and spoken Swedish as well as in English, which is the Facility’s working language. An additional relevant language, such as French, Spanish, Portuguese would be a bonus.

We envision a diverse team with broad and complementary language skills, professional experiences and geographical and thematical backgrounds.

Preferred characteristics
Passionate about the TF’s mission and able to promote and communicate the mission and values of the TF to external and internal stakeholders. Demonstrate integrity, strive for excellence in your work, and have experience of leading others to new levels of effectiveness and programmatic impact. Think strategically, anticipate future consequences and trends. Exceptional capacity for managing people; a team builder who has experience in scaling up organizations; ability to connect staff both on an individual level and in groups. Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors; knowledge of accounting and reporting software. Successful track record in setting priorities; keen analytic, organization and problem-solving skills which support and enable sound decision making. Ability to travel occasionally.

Terms of employment
The position refers to a full-time permanent position with six months’ probation period. Starting date as agreed. Salary by agreement.

Information and application
Further information about the position is provided by Nonette Royo, Executive Director +46 760665292 and Carl-Johan Smedeby, Acting Chief Operating Officer +46 76 101 5099.

Application in the form of a one-page presentation letter and a CV should be sent to recruitment@thetenurefacility.org Please write Application Chief Operating Officer in the Subject line. The deadline for applications is May 12, 2019. Welcome with your application!